PERSONAL DATA PROTECTION NOTICE
Messrs. Loke, King, Goh & Partners Advocates (“we”, “us”, or “our”) are committed to safeguarding your personal data. This Personal Data Protection Notice (“Notice”) is issued in compliance with Section 7 of the Personal Data Protection Act 2010 (“PDPA”) and sets out how we collect, use, disclose, retain and safeguard your Personal Data, as well as the measures we have implemented to ensure its security and confidentiality.
This Notice applies to all individuals whose Personal Data is processed by us and/or by our data processor on our behalf.
By engaging us to provide services or by interacting with us in person, through our website at https://lokekinggoh.com/, or via any other electronic means, you hereby consent to us using, collecting and processing your personal data in the manner contemplated in this Notice.
PERSONAL DATA COLLECTION
We collect your Personal Data when you approach or engage us, as well as throughout the course of our legal representation. Such collection may take place through physical, electronic, or verbal interactions, depending on the nature of our engagement.
The types of Personal Data (“Personal Data”) we collect include, but are not limited to:
- Name, gender, age, date of birth, race and occupation
- National Registration Identity Card (NRIC) or passport number
- Residential and correspondence addresses
- Contact details (including mobile, office, and residential telephone numbers, as well as facsimile numbers and email address)
- Banking, financial and payment-related information
- Creditworthiness information
We may also collect other information that is relevant and necessary for the purposes of engaging us or to enable us to provide legal services tailored to your needs. This includes any additional information provided by you directly, or obtained from third parties on your behalf, which may relate to your matter or contain personal information about you.
SOURCE OF PERSONAL DATA COLLECTION
Your Personal Data may be collected through various means, including but not limited to situations where you voluntarily and directly provide such data to us. This includes instances where you submit an enquiry to us (in person, over the telephone, through electronic communications, or via our website) or disclose information during a consultation or meeting with us.
Additionally, we may obtain your Personal Data from third party or publicly available sources, including government departments (including but not limited to public registries and regulatory authorities), statutory bodies (including but not limited to Companies Commission of Malaysia and Insolvency Department of Malaysia), financial institutions, online databases, official websites, social media platforms, and publications.
PURPOSE OF COLLECTION OF PERSONAL DATA
We collect and process your Personal Data primarily to understand the nature of your legal needs and to provide you with appropriate, practical legal advice and services. This includes managing and administering your instructions and applications, handling your requests efficiently, and maintaining clear and effective communication with you. Your Personal Data also enables us to meet applicable legal and regulatory obligations, manage our internal administrative processes, and facilitate billing and payment for services rendered.
Additionally, we may use your Personal Data for purposes specifically authorized by you or for any related or incidental purposes necessary to support and enhance the delivery of our services.
While the provision of personal data is voluntary, a failure to supply the necessary information may limit our ability to respond to your enquiries, act for you, proceed with your matter, or to deliver the legal services required.
DISCLOSURE OF PERSONAL DATA
Your Personal Data may be disclosed to any party authorized by you, whether within or outside Malaysia. We may disclose your Personal Data to individuals or entities whom we deem necessary for the purpose of providing our legal services, including our partners, lawyers, employees, staff, and third-party service providers engaged by us. In addition, your Personal Data may be shared with our auditors, professional consultants, and accountants for business, compliance, administration and advisory purposes.
Where required for the conduct of legal matters, we may disclose your Personal Data to relevant third parties, such as counterparties, financial institutions, governmental or quasi-governmental bodies, regulatory authorities, and statutory agencies. We may also be required to disclose your Personal Data to any person, authority, or body pursuant to a Court order, or as otherwise required or permitted under any applicable laws or regulations.
SECURITY OF PERSONAL DATA
We are committed to keeping your Personal Data protected in accordance with the data security requirements under the Personal Data Protection Act 2010. We have implemented appropriate administrative, technical, and security measures to protect your Personal Data against any unauthorized or unlawful processing, disclosure and misuse, as well as to guard against accidental loss, destruction, or damage.
RETENTION OF PERSONAL DATA
We will retain your Personal Data for as long as is necessary to fulfil the purposes for which it was collected, or for the duration of your engagement with us. Where appropriate, we may also retain your Personal Data for a longer period if required to protect our legitimate interests, or as mandated by applicable legal, regulatory, or accounting obligations. Once your Personal Data is no longer required for such purposes, it will be permanently deleted from our records.
CONSEQUENCES OF NON-PROVISION OF PERSONAL DATA
The provision of your Personal Data is entirely at your discretion. You may choose not to disclose certain information or may limit the manner in which your Personal Data is processed by us.
However, please be advised that insufficient or unsatisfactory Personal Data may hinder our ability to effectively communicate with you, respond to your enquiries, correspond on matters related to your engagement, proceed with your matter or deliver a professional legal service to you.
ACCESS, CORRECTION, REQUEST AND INQUIRY
It is your right under Section 12 of the PDPA to access to your Personal Data held by us and make any correction on the same in the event it is inaccurate, incomplete, misleading, or not up-to-date. However, please be advised that we may refuse your request to such access or correction if such compliance is prohibited under the PDPA.
Should you wish to access or correct your Personal Data, or if you have any other requests or inquiries in relation to your Personal Data, you may contact us by using the details provided below.
| Title | DATA PROTECTOR OFFICER |
| Address | Loke, King, Goh & Partners Advocates
1st Floor, Lot 304, Section 9 Lorong Rubber 7, Jalan Rubber, 93400 Kuching, Sarawak, Malaysia. |
| Telephone | 082-234300 |
| Email address | lkgpdpo25@gmail.com |
AMENDMENT OF THE NOTICE
This Notice may be revised or updated from time to time. By continuing to engage our services or to communicate with us after any such amendments, you shall be deemed to have accepted and agreed to the revised version of the Notice.
WEBSITES
Third party’s websites
Our website may contain links to third-party websites. We do not control and are not responsible for the content, security, accuracy, or privacy practices of such external websites. Users are advised to review and observe the separate privacy policies applicable to the respective third party’s websites.
Cookies
We may use cookies and similar technologies across our websites to enhance performance and improve your user experience. Cookies are small text files that a website may place on your computer or mobile device when you first visit a website or page. These files enable the website, or another website, to recognise your device during subsequent visits.
Cookies may function to remember your preferences (such as your username) or to analyse how our website is performing. This information helps us continually improve the website’s compatibility with different browsers, operating systems, and usage patterns. These technologies do not collect Personal Data unless such information is explicitly provided by you. Aggregated cookie and tracking data may be shared with third parties for analytical or service optimisation purposes.
MISCELLANEOUS
In case of any discrepancy or inconsistency between the English version and the Bahasa Malaysia version of this Notice, the English version shall prevail.
